Stores and procurement
Know what is on board and what is on order
The crew records stores received, used and counted on the tablet. The office sees each vessel's stock, what is running low or expiring, and every order from requisition to receipt.
Stores on board, item by item
One ledger for each vessel: every item with its IMPA code or part number and where it is stowed, every movement in or out, items at or below their reorder point, and items inside their category's expiry warning or past it.
On board
Recorded on the tablet as it happens
The storekeeper records what came in, what went out and why, and counts each store when its count falls due. The tablet works offline and sends it all when it connects.
- Every removal with its reason: used, issued, waste, expired, damaged or lost
- Counts due, overdue or never done, store by store
- Waste landed ashore by date, port, type and quantity
- Orders raised on board by the Master, the Chief Officer or the Chief Engineer
From requisition to receipt
Every order follows the same steps, whether it starts on board or in the office, and each step is kept in its history with who took it.
Procurement
The Master approves, the office buys, the vessel receives
A requisition raised on board goes to the Master first. Once approved it reaches the office, which checks each item, records the quotations, chooses the supplier and places the order.
- Each item confirmed, trimmed or dropped by the office, and priced in the order's currency
- Quotations, receipts and invoices filed on the order, for the office only
- The delivery received on board line by line, OK or broken, and added to stock
- Closed when everything has arrived, or closed short with the reason kept
Alerts
Told before the stores run out
Alert rules watch the stores the way they watch the rest of the fleet, and raise an alert in the office's feed.
- An item at or below its reorder point
- A store not counted within its count interval
- A requisition still waiting for approval
Waste
Every landing of waste, on record
Waste landed from the vessel is recorded on board by the Bridge or the Engine Room, and the office sees each landing with its port and cost.
- Date, port, type and quantity of each landing
- Oily waste and sludge kept apart from garbage
- The cost of each landing, filtered by category, port and dates
Questions owners ask
Does the tablet need a connection to record stores?
No. The tablet works offline. Movements, counts and orders are kept on board and sent when it connects.
Who approves an order?
The Master, on the tablet, before it goes to the office. The Master can change the order, or reject it with a reason.
Can the office raise an order itself?
Yes. An order raised in the office is recorded as ordered by you, and can be taken straight to the step it has reached.
Does the crew see quotations and invoices?
No. The quotations, receipts and invoices filed on an order are for the office. The vessel never sees them.
Can we give customs a list of the bonded stores?
Yes. The customs declaration lists every bonded item with the quantity on board, with the vessel, its port and the date, ready to print.
Also on the platform
Where this connects
Onboard reporting
The bridge and engine room file their reports on a tablet that works offline; the office reads them the moment they land.
See this areaAlerts
Rules that watch reports, positions and due dates across the fleet, with every alert in one feed, worst first.
See this areaCompliance
Certificates, surveys, dry dock and crew records with their due dates, for every vessel.
See this area
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